A Volunteer Accounting Admin/Bookkeeper plays a crucial role in managing the financial records and transactions of an organization, even though they are contributing their services on a voluntary basis. The responsibilities may include:
1. Recording Transactions:
o Enter financial transactions into accounting software or spreadsheets.
o Maintain accurate and up-to-date records of income and expenses.
o Classify and categorize transactions appropriately.
2. Bank Reconciliation:
o Reconcile bank statements with the organization’s financial records.
o Identify and rectify any discrepancies in a timely manner.
3. Financial Reporting:
o Generate reports, such as income statements and balance sheets.
o Provide regular financial updates to management or relevant stakeholders.
4. Accounts Payable:
o Process invoices and make sure all bills are paid on time.
o Maintain a system for tracking and managing accounts payable.
5. Accounts Receivable:
o Issue invoices and follow up on outstanding payments.
o Keep track of donations or funds received and ensure they are properly recorded.
6. Budgeting:
o Assist in the development of budgets in collaboration with relevant stakeholders.
o Monitor actual expenses against the budget and provide reports on budget variances.
7. Financial Analysis:
o Conduct basic financial analysis to support decision-making.
o Identify trends and provide insights into the financial health of the Foundation.
8. Compliance:
o Ensure compliance with relevant accounting standards and regulations.
o Assist in the preparation for any external audits.
9. Payroll Processing:
o If applicable, assist in processing payroll, including calculating wages and ensuring timely disbursement.
10. Documentation and Filing:
o Maintain organized and well-documented financial records.
o File and store financial documents in a secure and accessible manner.
11. Communication:
o Collaborate with other team members and departments to gather necessary financial information.
o Communicate financial information effectively to non-financial stakeholders.
12. Continuous Learning:
o Stay informed about changes in accounting standards and best practices.
o Participate in relevant training to enhance accounting and bookkeeping skills.
13. Software Proficiency:
o Be proficient in using accounting software (e.g., QuickBooks, Xero) and other relevant tools.
14. Confidentiality:
o Maintain confidentiality of financial information and sensitive data.
The volunteer bookkeeper and accounting admin may have varying degrees of responsibility depending on the size and complexity of the Foundation’s requirements . Regardless, attention to detail, integrity, and a commitment to accurate financial reporting are essential qualities for someone in this role. By taking on these responsibilities, the Volunteer Accounting Admin / Bookkeeper plays a crucial role in addressing and the Foundation’s mission in a holistic manner.
1. Regular Weekly Schedule:
o Mondays: 10:00 AM – 2:00 PM
o Wednesdays: 2:00 PM – 5:00 PM
o Fridays: 4:00 PM – 7:00 PM
2. Weekend Shifts:
o Saturday: 9:00 AM – 12:00 PM and 1:00 PM – 4:00 PM
o Sunday: 3:00 PM – 6:00 PM
3. Event-Based Schedule:
o As a Volunteer you may sign up for specific events or projects
This may vary depending on the requirements of the different projects of the Foundation.
Interested candidates are invited to submit their updated CV’s to the meshen@amrutfoundation.org.za by 08 December 2023. Note: Only those candidates who meet the minimum role requirements will be considered.